Every bill in Xero, captured and coded for you
Tailride finds your invoices wherever they land — inbox, supplier portals, messaging apps — pulls out every figure, and files them into Xero as draft bills you just review and approve. Around five minutes to set up.
Getting bills into Xero: your options
Xero gives you a couple of built-in ways to get bills in. They handle the basics but still leave you doing the work.
Manual entry
SlowestKey each bill into Xero by hand, field by field. Fine for a handful, but at volume it eats hours — and one mistake surfaces at reconciliation.
Email-to-bills
LimitedForward invoices to your Xero email address and they arrive as draft bills. Handy — but it captures only the basics and still misses portal invoices entirely.
Hubdoc
Built-inXero's own document capture. Fetches from a handful of sources and reads key fields, but it won't reach every portal and line-item detail is often incomplete.
Tailride → Xero
Recommended
You stop chasing documents. Tailride pulls invoices from every source, reads them in full, checks the figures, and drops finished bills into Xero — coded and matched, not merely captured.
Set it up once, then leave it running
Four short steps connect Tailride to Xero — no developer, no plugin.
Create your Tailride account
Sign up for free. Tailride pools invoices from email, uploads and web portals into one workspace. Start free →
Link Xero
Open Integrations, pick Xero, and approve the secure connection. Nothing to install, no API keys.
Invoices arrive automatically
From then on Tailride watches your inbox, grabs portal invoices through its extension, even takes receipts over WhatsApp and Telegram — reading each in full.
Approve in Xero
Check the data or let the AI handle it, hit sync, and draft bills land in Xero ready to approve.
What you get with Tailride for Xero
Built for Xero users who'd sooner not touch invoice data by hand.
Pulls from your mailbox
Connect Gmail, Outlook or IMAP and Tailride lifts invoices as they arrive — attachments and in-body invoices alike, no forwarding rules to babysit.
Codes against your chart of accounts
Capture is only half of it — Tailride matches each bill to the correct account and tax rate from your Xero chart of accounts, so nothing lands as a blank shell you finish by hand.
Reaches supplier portals
Plenty of invoices never hit your inbox. The Tailride browser extension grabs them straight from portals like Amazon and Meta while you're signed in. Browse portals →
Reads every field with AI
No per-supplier templates to build. The AI recognises vendor, dates, totals, tax and line items on whatever layout it meets.
Flags the odd ones
Duplicates, totals that don't foot, and amounts that look wrong are caught before they ever reach your books.
Sends straight to Xero
One click turns a captured invoice into a Xero draft bill — line items, tax and the source document all carried across.
Whether you're a business or a firm
Small & medium businesses
You run day-to-day finances in Xero and want bills in faster — without adding headcount to AP.
- Trade hand-keying for automatic capture
- Reconcile and close faster, with fewer corrections
- Works with any Xero plan
Accounting firms
You run Xero for a book of clients and need bill handling that holds up across every one.
- A single view across all your client files
- Charged per document, not per client seat
- Built for accounting firms →
Xero integration — common questions
Which Xero plans does Tailride support?
What do invoices look like once they reach Xero?
Why not just use Xero's email-to-bills or Hubdoc?
How reliable is the extraction?
Does Tailride code bills to my chart of accounts?
What does it cost?
How is my data handled?
More on Xero invoice automation
Guides and comparisons to point you at the right setup.
Integrate Invoice Software with Your Accounting System
How capture, extraction and accounting sync fit together — and what makes a setup solid.
Read article →Invoice Data Extraction Software: A Practical Guide
How software turns a PDF into structured fields you can drop into a spreadsheet or your books.
Read article →More from Tailride
Features, integrations and guides worth a look.
All integrations
All the sources and destinations Tailride supports.
→QuickBooks integration
How Tailride syncs bills into QuickBooks.
→Odoo integration
Send finished bills into Odoo.
→Retroactive scanning
Back-fill months or years of past invoices.
→Online portals
Grab invoices from supplier portals in a click.
→Pricing
Priced per document — no per-seat or per-client fees.
→Stop entering Xero bills by hand
Businesses and accounting firms let Tailride handle invoice entry for them. Setup takes under five minutes.
Run an accounting firm? See our program for firms →