Hubdoc is an invoice and document management platform that automates data collection from various sources for businesses and accountants.
What is Hubdoc?
Hubdoc, acquired by Xero in 2018 for $70 million, is a document management platform originally founded in Toronto, Canada that focuses on collecting bills, receipts, and financial documents. Since being acquired by Xero, Hubdoc has become deeply integrated into the Xero ecosystem and is now included in all Xero subscription plans as their primary document capture solution.
Hubdoc's main limitation is its tight integration with Xero, making it less suitable for businesses using other accounting software. Users must upload documents manually through mobile apps, email forwarding, or web interface rather than having true automated email integration. The platform requires significant setup of supplier rules and coding configurations within Xero to function effectively.
Visual comparison showing Tailride's advanced automation vs Hubdoc's traditional approach
Feature Comparison
| Feature |  | |
|---|---|---|
Pricing | Free for QuickBooks Online users, $20/month for others | Free for first 10 invoices, then €19/month for 50 invoices |
Setup | Requires Xero integration and manual supplier configuration | One-click setup for 100+ portals |
Email Integration | Manual document upload and basic email forwarding | Full Gmail & Outlook integration with unlimited accounts |
Bank Reconciliation | Xero-dependent reconciliation features | Advanced AI-powered matching with bank statements |
Data Extraction | OCR with manual review required | AI-powered data extraction with learning capabilities |
Language | English and limited international support | Full multi-language support |
In-Depth Feature Analysis
Pricing & Value Comparison
When it comes to pricing, Hubdoc Free for QuickBooks Online users, $20/month for others while Tailride offers Free for first 10 invoices, then €19/month for 50 invoices. This difference becomes significant when you consider the value proposition each platform offers.
Hubdoc is included in all Xero plans (Early $20/month, Growing $47/month, Established $80/month) but requires a Xero subscription to access full functionality. For non-Xero users, Hubdoc costs $12/month standalone with limited features. This creates vendor lock-in as you're essentially paying for Xero to get Hubdoc's best features. Tailride provides superior automation at €19/month with complete software independence.
Setup & Integration Complexity
Hubdoc requires xero integration and manual supplier configuration, which can be a significant barrier for businesses looking for quick implementation.
Hubdoc setup requires Xero integration and involves configuring supplier profiles, setting up document coding rules, establishing approval workflows, and training team members on mobile app usage. The process typically takes 1-2 days and requires understanding both Hubdoc and Xero interfaces. Users must manually configure connections for each supplier and document type.
In contrast, Tailride's one-click setup for 100+ portals means you can start collecting invoices immediately. Simply connect your Gmail or Outlook accounts, and our AI automatically begins finding and extracting invoices. No IT support needed, no accounting software dependencies, and no manual configuration required.
Hubdoc Setup
Complex configuration, IT support required, manual integrations
Tailride Setup
One-click setup, instant email connection, immediate invoice collection
When to Choose Tailride Over Hubdoc
✅ Choose Tailride if you:
- • Want to start collecting invoices immediately without complex setup
- • Need to manage multiple email accounts and web portals
- • Prefer not to be locked into specific accounting software
- • Want advanced AI-powered bank reconciliation
- • Need cost-effective pricing that scales with your business
- • Value comprehensive automation over manual processes
⚠️ Consider Hubdoc if you:
- • Are already committed to using Xero as your accounting software
- • Need basic document storage integrated with Xero workflows
- • Have dedicated staff for mobile app training and document management
- • Process primarily standardized documents from established suppliers
- • Prefer Xero's integrated support and training ecosystem
- • Work with accountants who specialize in Xero implementations
Real-World Results: Why Businesses Switch to Tailride
"Hubdoc locked us into Xero when we wanted to explore other accounting options. The manual document upload through mobile apps was time-consuming and our team kept forgetting to photograph receipts. Tailride automatically monitors our email accounts and works with any accounting software we choose."— Jennifer Liu, Finance Director at Creative Solutions Inc
Technical Deep Dive: AI & Automation
Hubdoc uses conventional OCR technology designed for integration with Xero's accounting workflows. The platform relies on manual document submission through mobile apps or email forwarding rather than automated email monitoring. Data extraction requires manual review and correction, with accuracy dependent on proper supplier rule configuration within Xero.
Tailride's AI Advantage:
- AILearning Data Extraction: Our AI learns from each invoice processed, improving accuracy over time without manual intervention.
- 🔄Intelligent Matching: Advanced algorithms automatically match invoices with bank statements, even when vendor names differ.
- 📧Email Intelligence: Our system understands email patterns and automatically identifies invoice attachments across multiple accounts.
AI Technology Comparison
Hubdoc
Traditional OCR Technology
- • Static pattern recognition
- • Manual rule configuration
- • Limited accuracy improvement
- • Requires human intervention
Tailride
Advanced Learning AI
- • Self-improving algorithms
- • Automatic pattern learning
- • 99.2% accuracy rate
- • Full automation capability
Why Tailride is Better for You
- Works independently without requiring Xero subscription
- Direct Gmail/Outlook integration vs manual document upload
- More affordable pricing without accounting software dependency
- Advanced AI-powered bank statement matching beyond Xero features
- Automatic invoice collection from 100+ web portals
- No manual supplier configuration or document review required
🚀 Start Collecting Invoices Automatically
Automate Everything with Tailride:
- ✨ Connect all your Emails and Web portals
- 🔄 Auto-extract all past & future invoices
- 🎯 Match invoices with bank statements
How to Switch from Hubdoc to Tailride
Our migration process ensures you don't lose any data and can start benefiting from our advanced features immediately.
Quick Migration Steps:
- 1Export your existing invoice data from Hubdoc
- 2Sign up for Tailride (free for first 10 invoices)
- 3Connect your email accounts and web portals with one-click setup
- 4Import your historical data and start automatic collection
💰 Migration Incentives:
- • Free migration assistance from our team
- • Extended free trial period
- • No setup fees or hidden costs
- • 30-day money-back guarantee
- • Dedicated onboarding specialist
Migration Process Flow
Complete migration in under 24 hours
Frequently Asked Questions
Can I use Tailride alongside Hubdoc?
Yes, you can run both systems in parallel during your transition period. Many customers prefer to test Tailride's capabilities with a subset of their invoices before fully migrating. Our platform doesn't interfere with your existing Hubdoc setup.
How long does the migration take?
Most businesses complete their migration within 1-2 days. The actual setup with Tailride takes minutes, while data export from Hubdoc depends on your invoice volume. Our migration team provides hands-on assistance throughout the process.
Will I lose any invoice data during migration?
No, your historical invoice data is preserved throughout the migration process. We recommend keeping your Hubdoc account active for 30 days after migration as a backup, though most customers find this unnecessary given our reliable import process.
What about training my team on the new system?
Tailride is designed for intuitive use, requiring minimal training. We provide comprehensive onboarding materials, video tutorials, and personal training sessions for teams switching from Hubdoc. Most users become proficient within hours, not days.
Ready to Make the Switch?
Join thousands of businesses who have already made the switch from Hubdoc to Tailride. Experience the difference that true automation and AI-powered intelligence can make for your invoice management workflow.
Customer Success Story
Magier Technology
"I'm so happy that I finally found Tailride because Tailride makes my life super, super easy. We are super happy as a user and I can only recommend it."
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