Download for macOS
Also available for WindowsNever twice
The app remembers each file by its contents, not its name. Rename it, move it, copy it into another watched folder — it is still sent only once.
Desktop app · Watched folders
Drop a file in a folder. That's the whole job.
Tailride Desktop watches any folder on your computer — your scanner's output, your Downloads, the folder your bookkeeper shares with you — and picks up every new invoice PDF or photo on its own. Read, coded and sent on to your accounting software, without anyone uploading anything.
Looks like you're on macOS. The download is a .dmg file — free, and you can install it before you sign in.
For the invoices that don't arrive by email
Paper receipts you scan, PDFs you download from a portal by hand, files a colleague saves to a shared drive: they all end up in a folder somewhere. A watched folder turns that folder into an inbox for Tailride.
How it works
Set up once in the desktop app, then forget about it.
01Choose a folder
In Tailride Desktop, add a supplier and pick "Folder on this computer". Any folder works, including cloud-synced ones like Dropbox, Google Drive or OneDrive on your disk.
02Pick a schedule
Every hour, day, week — whatever suits how the folder fills up. You can also press Collect any time.
03New files are picked up
Every PDF, JPG, PNG or HEIC the app hasn't seen before is sent to Tailride, read and coded. Subfolders are included.
04Invoices land in your books
They appear in your Tailride account like any other invoice and go on to Xero, QuickBooks, sevDesk, Lexware Office, e-conomic, Odoo, Sage and the rest.
Built for real folders
Subfolders included
Organise by year, client or supplier; the app looks up to four levels deep. Hidden files and folders are skipped.
Photos and scans too
Phone photos of receipts and scanner output are read just like PDFs. Files that clearly aren't invoices are skipped before upload.
Runs in the background
From the menu bar or system tray, on your schedule, with the browser closed. Large batches are spread over several runs.
E-invoices recognised
ZUGFeRD and Factur-X PDFs saved to the folder are recognised as e-invoices and read from their XML.
Only what you point at
The app reads nothing outside the folders you chose. Remove a folder and it stops immediately.
Where people use it
- A scanner set to save into a "Receipts" folder — every scan becomes a booked invoice.
- A shared drive folder where a bookkeeper or a client drops supplier invoices.
- The Downloads folder, so PDFs saved by hand from any website are never forgotten.
- A folder synced from a phone, for receipts photographed on the road.
Frequently asked questions
Which file types are picked up?
PDF and common image formats (JPG, PNG, HEIC). Other files in the folder are ignored.
Is there a size or volume limit?
Files over 25 MB are skipped. A single run sends up to 200 files; anything beyond that goes on the next run, so a big backlog clears in a few runs.
What if I move or rename a file?
Nothing happens — the app recognises files by their contents, so a moved or renamed file is not sent again.
Does it delete or change my files?
No. The folder is only read. Your files stay exactly where they are.
Can I watch a Dropbox, Google Drive or OneDrive folder?
Yes, as long as the folder is synced to your computer's disk. Tailride also connects to Google Drive and OneDrive directly in the cloud if you prefer not to run the desktop app.
Does the invoice keep its date and amount?
The file is sent as-is; Tailride reads the date, supplier and amounts from the document itself, just as it does for email attachments.
Keep reading
Around the watched folder
A folder is one of the desktop app's sources. Here is the rest, and where the files go after upload.
Turn any folder into an invoice inbox
Free desktop app for Mac and Windows.