Extract invoices and receipts from email.
Automatically scan Gmail, Outlook, and any email provider for invoices and receipts. Get bulk scanning for past emails. Our AI monitors your inbox 24/7, detecting and extracting invoice data within seconds of arrival.
Trusted by teams worldwide
See Email Invoice Extraction in Action
Watch how Tailride automatically extracts invoice data from your email in seconds.
Why Choose Tailride for Email Invoice & Receipt Scanning?
The most advanced email invoice detection system available
Universal Email Support
Works with Gmail, Outlook, Yahoo, IMAP, and all major email providers
Hourly Processing
Invoices are automatically detected and processed every hour
Smart Detection
AI identifies invoices and receipts in PDFs, images, email body text, and behind URLs
Privacy Protected
Your emails never leave your inbox. Native connection ensures security
Retroactive Scanning
Scan historical emails in bulk to find missed invoices and receipts from previous quarters
99.7% Accuracy
Industry-leading AI extraction with human-level accuracy
How It Works
Automated Email Invoice Extraction in 3 Steps
From inbox to structured data in minutes. No coding, no manual work.
Connect Your Email
Securely link Gmail, Outlook, or IMAP in under 2 minutes. OAuth keeps credentials safe.
- OAuth 2.0—no password storage
- Multiple accounts supported
- Works with Google Workspace & Microsoft 365
AI Scans & Extracts
Our AI monitors your inbox, detects invoices in PDFs and images, and extracts vendor, amounts, dates, and line items.
- Real-time and bulk scanning
- 50+ data fields extracted
- Handles PDF, PNG, JPG, TIFF
Export & Integrate
Push to QuickBooks, Xero, Google Sheets, or export CSV. Webhooks and API available for custom workflows.
- Direct accounting software sync
- Custom field mapping
- Webhook & API access
Advanced Email Invoice Extraction Features
Go beyond basic data extraction with sophisticated features designed for enterprise-scale email invoice processing. These advanced capabilities set our platform apart.
Smart Duplicate Detection
Advanced algorithms identify duplicate invoices across multiple email accounts and time periods, preventing double payments and maintaining clean financial records.
- Prevent duplicate payments
- Clean financial data
- Cross-account detection
Feature Stats
Multi-Currency Processing
Automatically detect and process invoices in 150+ currencies with real-time exchange rate conversion and local tax compliance for global businesses.
- 150+ currency support
- Real-time exchange rates
- Local tax compliance
Feature Stats
Intelligent Line Item Extraction
Extract detailed line items including product descriptions, quantities, unit prices, and tax information from complex multi-page invoices with variable formatting.
- Detailed item breakdown
- Quantity and pricing
- Tax itemization
Feature Stats
Use Cases for Email Invoice Extraction
From freelancers to enterprises—automate invoice capture across your organization.
Freelancers & Small Business
Stop chasing invoices from clients and vendors. One inbox, automatic extraction.
- ✓Connect personal and business email
- ✓Export to spreadsheets or accounting software
- ✓Save 5+ hours monthly
Accounting Teams
Centralize invoice capture from multiple departments. Reduce manual data entry and errors.
- ✓Multi-account support
- ✓Bulk historical scanning
- ✓Direct sync to QuickBooks, Xero
Enterprises
Scale invoice processing across departments. Custom workflows, API, and dedicated support.
- ✓Custom integrations
- ✓Approval workflows
- ✓Dedicated support
Calculate Your Email Invoice Extraction ROI
See exactly how much time and money you'll save by automating your email invoice processing. Adjust the parameters below to match your current workflow.
Your Current Process
Your Savings with Tailride
Based on your inputs, Tailride would save your organization 42 hours and $1,042 every month.
* Calculations assume 95% reduction in manual processing time with automated email invoice extraction
Success Stories
Real Results from Email Invoice Extraction
See how businesses like yours are saving time and eliminating manual work with Tailride's email invoice extraction capabilities.
How Magier Saved 20+ Hours Monthly
The Challenge
Co-founder Max was drowning in manual invoice collection from multiple email accounts and vendors, spending over 20 hours monthly on accounting tasks that took away from business growth.
The Result
Automated invoice collection from all email accounts, eliminated manual data entry, and reduced accounting time from 20+ hours to under 2 hours monthly.
“As a founder myself, I was always drowning in accounting work. Tailride makes my life super, super easy. I can only recommend it for all companies out there.”
MagierStart Scanning Your Inbox Today
Join thousands of businesses who save 10+ hours per week with automated inbox scanning
Frequently Asked Questions
Everything you need to know about inbox scanning
How does inbox scanning work?
Tailride connects directly to your email account and continuously monitors for new emails containing invoices and receipts. Our AI analyzes email subjects, content, and attachments to identify invoices, then extracts all relevant data automatically so you get everything organized without manual work.
Can I bulk scan my inbox to get past invoices and receipts?
Yes. Use retroactive scanning to extract invoices and receipts in bulk from any timeframe: this month, last quarter, year-to-date, or your entire mailbox. Results appear progressively so you can start working while the rest processes.
Which email providers are supported?
We support all major email providers including Gmail, Google Workspace, Outlook, Microsoft 365, Yahoo Mail, and any IMAP-compatible email service. Setup takes less than 2 minutes.
Can I scan old emails for missed invoices?
Yes! Our retroactive scanning feature can search through your entire email history in bulk to find missed invoices and receipts. You can choose to scan the last month, quarter, year, or your entire inbox.
What exactly do you extract from emails?
We extract invoices and receipts from attachments (PDF, images), email body text, or links. From each document we get vendor, dates, totals, taxes, currency, invoice number, PO, payment terms, and line items when present.
Is my email data secure?
Absolutely. Your emails never leave your inbox. We use secure OAuth connections and only access the specific emails containing invoices. We're CASA Tier 2 certified and GDPR compliant.
What types of invoices can be detected?
Our AI detects invoices in PDF attachments, images, email body text, and even behind links/URLs. We handle invoices from any vendor in any format, including receipts, bills, and statements.
How accurate is the invoice detection?
Our AI achieves 99.7% accuracy in invoice detection and 97% accuracy in data extraction. The system continuously learns and improves with each processed invoice.
How do I get the extracted data out?
Export to CSV/Excel, sync to Google Sheets, or push to QuickBooks, Xero, and Business Central. You can also use our API or webhooks to get invoice and receipt data wherever you need it.
Can I connect multiple email accounts?
Yes, you can connect unlimited email accounts. This is perfect for teams where different people receive invoices from various vendors. All invoices are centralized in one dashboard.
What happens if the AI misses an invoice?
While rare, you can manually upload any missed invoices or use our Chrome extension. The AI learns from these cases to improve future detection accuracy.
Can I extract data from image-based invoices in emails?
Yes, our OCR technology can extract data from both text-based PDFs and image-based invoices, including scanned documents, photos, and faxes. We support PNG, JPG, TIFF, and multi-page PDF formats with high accuracy even for low-quality images.
What data fields can be extracted from email invoices?
We extract 50+ data fields including vendor information, invoice numbers, amounts, dates, line items, tax details, payment terms, and more. The extracted data is structured and can be customized based on your specific requirements.
How does email invoice extraction handle multiple currencies?
Our system automatically detects and processes invoices in 150+ currencies with real-time exchange rate conversion. We maintain compliance with local tax regulations and can handle multi-currency businesses seamlessly.