Short answer
Choose Tailride if what you actually need is the front of the accounts-payable process — finding supplier invoices in your inboxes and portals, extracting and coding them, and getting them into your ledger — without approval chains, payment rails or per-seat fees. Starter is $19 per month or $158 per year, with unlimited users on every plan.
Choose BILL if you need to pay suppliers from the same system that approves the bills: multi-step approval policies, custom user roles, ACH, virtual card, international wire and check payments, a vendor network and W-9 collection.
What is BILL?
BILL (bill.com) is a US accounts-payable and accounts-receivable platform. Vendors email invoices to a dedicated AP address, or you drag in a PDF or photograph one; BILL's AI reads the document, codes multi-line bills, routes them through a customisable approval workflow and then pays the supplier by ACH, virtual card, international wire or paper check.
BILL is priced per user per month and sells the payment rails as part of the product. Tailride is priced per invoice volume with unlimited users, does not move money, and concentrates on getting every supplier document collected, coded and posted to your ledger.
Where BILL has the edge
BILL owns a stage of the process Tailride deliberately leaves alone. It is the stronger choice when:
Payment is the point
BILL pays suppliers by ACH, virtual card, international wire and paper check from inside the same approval flow. Published fees include $0.59 for standard ACH, $1.99 for a check, free virtual card, and 1.0% for instant payments with a $9.99 minimum and $100 maximum. Tailride does not move money.
Approval chains and controls
Custom approval policies and custom user roles arrive with the Corporate plan, and Enterprise adds single sign-on, dual control and multi-entity accounting. Tailride has no multi-step bill approval workflow.
The vendor network and W-9 collection
BILL collects vendor payment details and W-9s through its network, which removes a real piece of US compliance admin that Tailride does not touch.
Mid-market ERP sync
The Enterprise tier syncs two-way with QuickBooks Enterprise, Oracle NetSuite, Sage Intacct and Microsoft Dynamics — a heavier integration set than Tailride's SMB ledger list.
Procurement in the same suite
Procurement is available as an add-on and is included in the Corporate plan, so purchase requests, POs and bills live together.
Where Tailride wins
One price instead of a price per seat
BILL is $49 per user per month on Essentials, $65 on Team and $89 on Corporate. Tailride Starter is $19 per month or $158 per year for the whole company, with unlimited users and invited accountants on every plan.
Capture happens upstream, not at the AP inbox
BILL's published capture channels are a dedicated AP address vendors send to, drag-and-drop and a mobile photo — every one of them depends on somebody else doing the right thing. Tailride connects Gmail, Outlook and IMAP and finds the invoices that already arrived in your own mailboxes.
Retroactive inbox scanning
Tailride scans years of existing inbox history during onboarding to recover invoices that were never entered anywhere. BILL starts from the day a vendor sends to your AP address.
Supplier portals and a teachable browser extension
Plenty of suppliers never email anything: the invoice sits in a portal. Tailride includes unlimited supplier portals, 100+ pre-built integrations and a teachable browser extension for custom, intranet and two-factor sites. BILL does not retrieve documents from supplier portals.
Ledger sync is not a tier upgrade
BILL Essentials at $49 per user per month is CSV import and export only; two-way QuickBooks and Xero sync starts at Team, $65 per user per month. Tailride syncs to ten ledgers from the free tier upwards.
No per-transaction fees
Because Tailride does not disburse payments, there are no ACH, check, wire or instant-payment fees layered on top of the subscription.
Ledgers outside the United States
Tailride posts directly to QuickBooks, Xero, Odoo, Business Central, sevDesk, e-conomic, Lexware Office, Sage Accounting, FreeAgent and Holded, plus DATEV export, CSV, the API and archive copies in Google Drive, Google Sheets or OneDrive. That matters for businesses on sevDesk, Lexware Office, e-conomic, Holded, Sage Accounting or FreeAgent, which sit outside BILL's US-centric ecosystem.
Bank reconciliation across all spend
Tailride includes unlimited bank reconciliation on every plan and flags statement lines with no document behind them, including spend that never went through an approval workflow — card charges, subscriptions and direct debits.
Learn more: Retroactive invoice scanning · Inbox scanning · Browser extension
BILL vs Tailride pricing (verified August 18, 2026)
BILL publishes four accounts-payable tiers, all priced per user per month: Essentials at $49 with CSV import and export only, Team at $65 with automatic two-way sync to QuickBooks Online, Pro, Premier and Xero, Corporate at $89 adding custom approval policies and custom user roles, and Enterprise at custom pricing with NetSuite, Sage Intacct, Microsoft Dynamics, SSO, dual control and multi-entity accounting. Payments carry separate fees: $0.59 standard ACH, $1.99 per check, free virtual card, and 1.0% for instant payments with a $9.99 minimum and $100 maximum.
Tailride is free for 10 invoices per month. Starter is $19 per month or $158 per year for 75 invoices per month and 2 connected inboxes. Growth is $49 per month or $408 per year for 350 invoices and 8 inboxes; Scale is $99 or $825 for 750 and 20; Premium is $199 or $1,658 for 1,500 with unlimited inboxes. Every plan includes unlimited supplier portals, unlimited bank reconciliation and unlimited users.
A worked example
A six-person finance and operations team on BILL Team pays $390 per month, or $4,680 a year, before any payment fees. Tailride Growth is $49 per month, or $408 per year, for 350 invoices, 8 connected inboxes, unlimited supplier portals, unlimited bank reconciliation and unlimited users. The comparison is not like for like — BILL also pays your suppliers — but if collection, coding and ledger sync are what you are buying, that is the gap.
BILL vs Tailride feature comparison
| Feature |  BILL |  |
|---|---|---|
| Paid entry price | $49 per user/month (Essentials) | $19/month or $158/year Starter for the whole company |
| Users | Billed per user; Corporate and Enterprise add cheaper approver-only seats | Unlimited users and invited accountants on every plan |
| Free tier | Free trial available; no permanent free plan | Permanent free tier for 10 invoices per month |
| Capture sources | Dedicated AP email address, drag-and-drop, mobile photo | Gmail, Outlook and IMAP inboxes, supplier portals, uploads, WhatsApp and Telegram |
| Connected inboxes | A dedicated AP address vendors send to, not your own mailbox | Gmail, Outlook and IMAP; 2 / 8 / 20 / unlimited by plan |
| Retroactive inbox scan | Not offered | Included on every plan |
| Link-only invoice emails | Not advertised | Follows invoice links (Stripe today, more coming) |
| Supplier portals | Not offered | Unlimited; 100+ pre-built plus teachable browser extension |
| Line items | AI coding of multi-line bills | Line-level chart-of-accounts and tax-code coding |
| Accounting sync | CSV only on Essentials; two-way QuickBooks and Xero from Team up | Ten ledgers plus DATEV, CSV and API from the free tier |
| Accounting destinations | QuickBooks, Xero, and NetSuite, Sage Intacct and Dynamics on Enterprise | QuickBooks, Xero, Odoo, Business Central, sevDesk, e-conomic, Lexware Office, Sage Accounting, FreeAgent, Holded, plus DATEV, CSV and API |
| Bank reconciliation | Reconciliation of the bills it pays | Unlimited invoice-to-statement matching with missing-document flags |
| Supplier payments | ACH, virtual card, wire and check, with per-transaction fees | Not offered |
| Approval workflows | Customisable, with custom policies and roles from Corporate up | Review and approve before export, without multi-step routing |
| Geography | US-centric ecosystem and vendor network | US, UK, DACH, Nordics and Iberia ledgers |
| Best fit | US teams that want approvals and supplier payments in one platform | Invoice collection, coding and bank reconciliation at SMB prices |
Choose BILL if you…
- •Want to pay suppliers from the same system that approves the bills
- •Need multi-step approval policies, custom roles or dual control
- •Rely on the vendor network and W-9 collection for US compliance
- •Run NetSuite, Sage Intacct, Microsoft Dynamics or QuickBooks Enterprise
- •Want procurement and accounts receivable in the same suite
Choose Tailride if you…
- Need document collection and coding, not payment rails
- Refuse to pay per seat for people who only need to look at an invoice
- Want years of inbox history recovered by a retroactive scan
- Collect invoices from standard, custom or intranet supplier portals
- Want unlimited bank reconciliation on every plan
- Post to QuickBooks, Xero, Odoo, Business Central, sevDesk, e-conomic, Lexware Office, Sage Accounting, FreeAgent or Holded
- Need unlimited users and invited accountants at no extra cost
How to switch from BILL to Tailride
- 1Separate what BILL does for you: if supplier payments, approval policies or the vendor network are load-bearing, plan to keep BILL for those and use Tailride upstream.
- 2Connect Gmail, Outlook or IMAP to Tailride and run the retroactive scan to rebuild supplier-invoice history that never reached your AP address.
- 3Install the teachable browser extension for supplier portals, then connect your accounting destination and your bank statements.
- 4Run one close cycle in parallel. Either consolidate collection, coding and reconciliation in Tailride and pay suppliers from your bank, or keep BILL purely as the payment layer on a smaller number of seats.
Frequently asked questions
How much does BILL cost in 2026?
BILL's accounts-payable plans are $49 per user per month for Essentials, $65 for Team, $89 for Corporate and custom pricing for Enterprise, plus payment fees of $0.59 per standard ACH, $1.99 per check, free virtual card and 1.0% for instant payments. Tailride Starter is $19 per month or $158 per year for the whole company.
Does BILL scan my inbox for invoices?
No. BILL gives you a dedicated AP email address that vendors send invoices to, plus drag-and-drop upload and mobile photo capture. It does not connect to your own Gmail, Outlook or IMAP mailbox. Tailride connects to the mailbox itself and scans back through existing history.
Does BILL download invoices from supplier portals?
Supplier-portal retrieval is not among BILL's published capture channels. Tailride ships 100+ pre-built portal integrations plus a teachable browser extension that handles custom, intranet and two-factor portals inside your own session.
Which BILL plan do I need for QuickBooks or Xero sync?
Automatic two-way sync with QuickBooks Online, Pro, Premier and Xero starts on the Team plan at $65 per user per month; Essentials at $49 is CSV import and export only. Tailride syncs to ten ledgers from the free tier.
Is Tailride an accounts-payable replacement for BILL?
Not entirely, and it would be dishonest to claim otherwise. Tailride replaces the capture, extraction, coding and ledger-sync part. It does not replace BILL's approval chains, supplier payments, vendor network or procurement.
Which accounting systems does Tailride support?
Tailride posts directly to QuickBooks, Xero, Odoo, Business Central, sevDesk, e-conomic, Lexware Office, Sage Accounting, FreeAgent and Holded, plus DATEV export, CSV, the API and archive copies in Google Drive, Google Sheets or OneDrive. That covers most small and mid-sized business ledgers in the US, UK and Europe without an ERP project.
What does Tailride cost for a ten-person team?
The same as it costs for a two-person team. Pricing follows invoice volume, so a company processing 300 invoices a month pays $49 for Growth whether ten or fifty people log in. BILL Team at the same headcount would be $650 per month.
Can I run both products at once?
Yes. A common split is Tailride upstream for collection, coding and reconciliation, with a smaller number of BILL seats retained purely for approvals and supplier payments.
Sources and methodology
Plan prices, payment fees and integration tiers were checked against BILL's official pricing and accounts-payable product pages on August 18, 2026. BILL prices per user and charges separately per transaction; confirm both before comparing total cost.
Try the BILL alternative that collects invoices before they reach AP
Start free, recover invoice history from your inbox, collect from supplier portals, code line items and reconcile bank activity — with unlimited users on every plan.
