Short answer
Choose Tailride if you want invoices collected automatically from email and supplier portals, your full inbox history recovered on any plan, bank reconciliation included, and a free tier with monthly billing from $19 — without paying nearly double for line items or losing unused monthly capacity.
Choose Datamolino if you need built-in multi-stage approval workflows before publishing to Xero or QuickBooks, want unlimited users on every plan, or primarily convert bank statement PDFs and uploaded bills with strong OCR.
What is Datamolino?
Datamolino is a European OCR and bookkeeping automation platform for businesses and accounting firms. It captures data from bills, receipts, sales invoices and bank statements — including line items on higher-priced plans — then routes documents through optional approval workflows and syncs to Xero, QuickBooks Online and FreeAgent. Every plan includes unlimited users; Business plans cover one company, while Accountancy plans support multiple accounting connections.
Business Start is about $20/month for 100 bills & receipts without line items, or about $45 with line items. Grow is about $65 / $180 for 500 documents. Bank statement sheets cost extra (around $0.80 each). Unused document allowances do not roll over. There is a 14-day free trial with all features and no permanent free tier. Intake is web upload, email or mobile app — not autonomous inbox history scanning or supplier portal fetching.
Where Datamolino has the edge
An honest comparison starts with what Datamolino genuinely does well. It is the better choice when:
Built-in approval workflows
Route bills by supplier, amount or account, add value-based stages and auto-approve trusted suppliers — included on every plan with no extra subscription. Tailride focuses on collection and reconciliation rather than multi-stage AP approvals.
Unlimited users on every plan
Invite your whole team and bookkeeper at no per-seat cost. Tailride scales connected email accounts by plan rather than advertising unlimited seats on every tier.
Bank statement conversion
Datamolino is strong at turning statement PDFs into structured data for Xero/QBO or CSV/Excel. Tailride matches invoices to live bank transactions instead of specialising in statement-page OCR.
Accountancy multi-entity folders
Accountancy plans let each folder connect to a separate Xero or QuickBooks organisation — a clean fit for bookkeeping firms managing many clients in one capture tool.
Transparent volume pricing
Pay for documents processed, with clear Start/Grow tiers and published overage rates. Practices that only need OCR-into-ledger can find Datamolino's model straightforward.
Where Tailride wins
Portal invoices, not just uploads
Datamolino waits for documents to be submitted. Tailride's browser extension fetches from 100+ pre-built portals and can be taught any other portal — including intranet systems — MFA-proof inside your own session.
Full inbox history on every plan
Datamolino does not scan historical Gmail/Outlook mailboxes. Tailride retroactively recovers your entire inbox history on every plan, including the free one.
No double price for line items
Datamolino Start jumps from about $20 to $45 once you need line items. Tailride's per-invoice plans include AI line-item understanding without a separate line-item toggle tax.
Unused capacity that does not vanish
Datamolino unused documents do not roll over. Tailride's free tier resets each month with no credit pack to waste, and paid plans are simple invoice allowances without overage surprise fees for normal use.
Bank reconciliation included
Datamolino stops at capture, approvals and publishing. Tailride connects bank accounts and AI-matches invoices to transactions on every plan.
Link-only email invoices
Tailride follows invoice links inside emails and extracts from HTML bodies as well as PDFs — covering SaaS receipts Datamolino's upload/forward model tends to miss.
A permanent free tier
Datamolino offers a 14-day trial. Tailride stays free for 10 invoices every month, with portals and bank matching included.
Coding, not just extraction
Tailride assigns every line item to your own chart of accounts — account plus tax code — after syncing that chart from QuickBooks, Xero, Odoo or Business Central and importing the coding you already use. It learns from each correction, per client. It is included on every plan, including the free one.
More destinations for the finished data
Coded invoices go to QuickBooks, Xero, Odoo, Business Central, FreeAgent or Lexware Office, archive copies land in Google Drive, Google Sheets or OneDrive, and DATEV export, CSV or the API cover everything else — with the original document attached throughout.
Learn more: Retroactive invoice scanning · Inbox scanning · Browser extension
Pricing compared (as of July 2026)
Datamolino Business Start is about $20/month for 100 bills & receipts ($45 with line items). Grow is about $65/$180 for 500 documents. Bank statement sheets are charged separately (~$0.80/sheet). Unused documents do not roll over. Overage fees apply above the plan limit. 14-day free trial; no permanent free tier. Accountancy plans are priced similarly for multi-client firms.
Tailride is free for 10 invoices per month, then $19/month for 75, $49 for 350, $99 for 750 and $199 for 1,500 — every plan billed monthly or annually, with unlimited web portals, full inbox history recovery and bank reconciliation included, and roughly two months free on annual billing.
A worked example
A small company processing ~80 invoices/month with line items needs Datamolino Start at about $45 (100-doc line-item plan) — and still must upload or forward every bill, with unused capacity lost at month-end. On Tailride, the same volume fits the $19 Starter billed monthly, with automatic inbox/portal collection and bank matching included.
Feature comparison
| Feature |  Datamolino |  |
|---|---|---|
| Entry pricing | ~$20/mo for 100 docs; ~$45 with line items | Free for 10 invoices/mo; $19/mo for 75 |
| Free tier | 14-day trial only | 10 invoices/month, permanent |
| Unused monthly capacity | Does not roll over | Free tier resets monthly; simple plan limits |
| Email history recovery | Not supported — forward/upload only | Full inbox history on every plan |
| Supplier portal fetching | Not supported | 100+ pre-built portals; teachable for any other |
| Custom & intranet portals | Not supported | Teach the extension any portal, including intranet |
| Users | Unlimited on every plan | Scales with plan; accountant multi-client dashboards |
| Approval workflows | Built in on every plan | Not a focus; export for review in your ledger |
| Data extraction | Strong OCR; line items on higher plans | AI document understanding — email body, PDFs, images |
| Link-only emails (no attachment) | Not a focus | Follows invoice links (Stripe today, more coming) |
| Bank statements | Statement OCR/conversion (extra per sheet) | AI-match invoices to live bank transactions |
| Accounting hand-off | Xero, QuickBooks Online, FreeAgent, API | QuickBooks, Xero, DATEV export (XML + PDFs), CSV, API |
| Accountant multi-client | Accountancy plans with per-folder connections | Accountant accounts with master + per-client dashboards |
Choose Datamolino if you…
- •Need multi-stage approval workflows before bills hit Xero or QuickBooks
- •Want unlimited users included on every plan
- •Primarily convert bank statement PDFs into structured data
- •Are an accountancy firm managing many client folders in one capture tool
- •Prefer volume-based OCR pricing tightly coupled to Xero/QBO/FreeAgent
Choose Tailride if you…
- Need invoices from supplier portals as well as email — including custom or intranet ones
- Want your entire inbox history recovered automatically
- Prefer a free tier or simple monthly plans without line-item price doubling
- Hate losing unused monthly document capacity
- Want invoices matched against bank transactions automatically
- Receive SaaS receipts as links rather than attachments
- Want every line coded to your chart of accounts, not just captured
How to switch from Datamolino to Tailride
- 1Connect your email accounts — Tailride retroactively scans your entire inbox history, including invoices you never uploaded to Datamolino. Export your Datamolino archive as a backup.
- 2Install the Tailride browser extension and connect supplier portals in your own sessions.
- 3Connect your bank accounts for AI-powered reconciliation.
- 4If you still need Datamolino's approval workflows temporarily, run both in parallel, then cancel Datamolino once collection and matching are covered in Tailride.
Frequently asked questions
How much does Datamolino cost in 2026?
Business Start is about $20/month for 100 bills & receipts, or about $45 with line items. Grow is about $65/$180 for 500 documents. Bank statement sheets cost extra. Unused documents do not roll over. There is a 14-day free trial and no permanent free plan.
Is there a free Datamolino alternative?
Tailride has a permanent free plan for up to 10 invoices per month, including connected email, unlimited portals, full inbox history recovery and bank reconciliation. Datamolino offers a 14-day trial only.
Do unused Datamolino documents roll over?
No. Datamolino states unused documents do not roll over to the next month. Tailride's free allowance resets each month, and paid plans use simple invoice limits without a use-it-or-lose-it credit pack.
Does Datamolino scan my email history?
No. Documents are uploaded, emailed in or captured via mobile. Tailride connects Gmail and Outlook and can scan your entire historical inbox.
Can Datamolino fetch invoices from supplier portals?
No. Tailride's browser extension fetches from 100+ pre-built portals and can be taught virtually any other portal, including intranet systems.
Does Tailride include approval workflows like Datamolino?
Tailride focuses on collecting, extracting and reconciling invoices, then exporting to your ledger or via CSV/API. Built-in multi-stage AP approvals are genuinely Datamolino's strength.
Will I lose old documents if I switch?
No. Tailride's retroactive scan rebuilds your archive from inbox history, and you should export your Datamolino data before cancelling.
Can accountants use Tailride for multiple clients?
Yes. Tailride offers accountant accounts with a master dashboard and per-client dashboards — comparable in intent to Datamolino's Accountancy plans with per-folder accounting connections.
Try the Datamolino alternative that collects invoices for you
Free for your first 10 invoices every month. Full inbox history, unlimited web portals and bank reconciliation on every plan.
