Extract invoices from email body text, not just attachments.
Many invoices and receipts arrive as email body text, not PDF attachments. Tailride automatically extracts invoice data from payment confirmations, receipt emails, and transaction notifications, capturing the invoices that attachment-only tools miss.
When Invoices Arrive as Email Text
Traditional invoice extraction tools only scan PDF attachments, missing a critical blind spot: invoices and receipts sent as email body text. Payment receipts from Stripe and PayPal arrive as transaction confirmation emails. Uber and Lyft send trip receipts inline. Subscription billing notifications include invoice details directly in the email. Contractor invoices often arrive as plain text - no PDF attached.
The result? You're manually copying invoice amounts, dates, and vendor details from emails into spreadsheets, exactly the busywork automation was supposed to eliminate. Tailride's email body invoice extraction solves this automatically. Our AI-powered natural language processing reads both attachments and email body content, capturing invoice data regardless of format. No setup required. No configuration. It just works.
Why Choose Tailride for Email Body Invoice Extraction?
Capture invoices from email text, not just PDF attachments - automatically
HTML Email Invoices
Automatically extracts invoice data from HTML-formatted emails. Captures payment confirmations, subscription billing notifications, and transaction receipts sent by payment platforms - no PDF attachment required.
Plain Text Invoice Emails
Intelligent parsing of unformatted email text. Captures invoices and receipts from contractors, freelancers, and small vendors who send invoice details as simple email text without attachments.
Payment Receipt Extraction
Purpose-built detection for Stripe payment receipts, PayPal transaction confirmations, and Square payment emails. Extracts invoice data from payment notifications sent as email body content.
Expense Receipt Emails
Capture every Uber trip receipt, Lyft ride summary, and DoorDash delivery receipt automatically. Extracts invoice details from receipt emails -even when no downloadable PDF is provided.
Multi-Currency Support
Process invoices and receipts in 150+ currencies with automatic detection and proper international formatting -whether from email body text or attachments.
Zero Configuration
No setup, no toggles, no complexity. Email body extraction works automatically from day one alongside your existing inbox scanning.
How Email Body Extraction Works
Completely automatic - no setup required
Already Working for You
If you have inbox scanning enabled, email body extraction is already running. No configuration needed.
AI Reads Everything
Our AI analyzes email body text, HTML-formatted emails, and plain text invoices alongside traditional PDF attachments. Captures invoice data wherever it appears.
All Invoices, One Dashboard
Invoice data from email bodies appears in your dashboard alongside attachment-based invoices. Export to your accounting software instantly.
Who Benefits from Email Body Invoice Extraction?
Real-world scenarios where email body extraction saves hours weekly
SaaS-Heavy Businesses
Payment platforms and subscription services send billing notifications and payment receipts via email -Stripe payment receipts, PayPal transaction confirmations, and subscription billing emails contain invoice data as email body text. Email body extraction automatically captures payment amounts, transaction IDs, and billing dates from these notification emails, eliminating manual data entry. Finance teams report saving 15+ hours monthly tracking payment receipts and subscription expenses that arrive as email text, not PDF attachments.
E-commerce & Marketplace Sellers
Payment processors send transaction receipts and payment confirmations as email body text. Stripe payment receipts arrive with transaction details in the email. PayPal sends payment confirmations inline. Advertising spend notifications include invoice amounts in email text. Email body extraction captures all payment receipts, transaction confirmations, and billing notifications automatically, ensuring complete expense tracking for receipts that never arrive as PDF attachments.
Service & Logistics Companies
Expense receipts from ride-sharing and delivery services arrive as email body text, not downloadable files. Uber sends trip receipts with amounts and dates inline. Lyft trip summaries include payment details in the email. DoorDash delivery receipts arrive as formatted email text. Email body extraction ensures zero missed expense receipts from services that send invoice details as email content - critical for accurate expense tracking and employee reimbursement.
Email Body Extraction Technology
Enterprise-grade AI accuracy with consumer-simple automation
| Supported Email Formats | HTML tables, plain text, formatted text, rich text, embedded CSS styles |
|---|---|
| Email Providers | Gmail, Google Workspace, Outlook, Microsoft 365, Yahoo, IMAP-enabled providers |
| Processing Speed | <30 seconds per email (body + attachments combined) |
| Accuracy Rate | 99.5% on structured HTML content, 97.8% on unformatted plain text |
| Field Detection | Vendor name, invoice amount, currency, date, invoice number, line items, tax, subtotal |
| Language Support | 25+ languages including English, Spanish, German, French, Italian, Portuguese, Dutch |
| Currency Support | 150+ currencies with automatic symbol detection and decimal format recognition |
| Setup Required | Zero - works automatically with existing inbox scanning |
| AI Technology | Natural Language Processing (NLP), pattern recognition, contextual validation |
| Training Data | 2.5M+ emails across 50+ industries and 100+ vendor types |
Advanced AI Processing Pipeline: Tailride's email body invoice extraction uses a multi-stage AI pipeline combining natural language processing, pattern recognition, and contextual validation. When an email arrives, our system analyzes both attachments and body content simultaneously. For HTML emails, the AI identifies formatted invoice data and extracts payment details. For plain text, pattern recognition detects invoice-related information like amounts, dates, vendor names, and transaction IDs. Machine learning models trained on millions of invoice emails validate extracted data against expected formats, catching edge cases that rule-based systems miss. The entire process happens automatically - no configuration, no manual training, no vendor templates required.
Email Body Extraction vs. Traditional Invoice Scanning
See what you're missing with attachment-only scanning tools
| Invoice Source | Traditional Attachment-Only Tools | Tailride with Email Body Extraction |
|---|---|---|
| PDF invoice attachments | β Extracted | β Extracted |
| Stripe payment receipts | β Missed entirely | β Extracted from email body |
| HTML-formatted receipt emails | β Missed entirely | β Extracted from HTML emails |
| Uber ride receipts | β Missed entirely | β Extracted from inline text |
| Plain text contractor invoices | β Missed entirely | β Extracted with NLP |
| Subscription billing notifications | β Missed entirely | β Extracted automatically |
| PayPal transaction emails | β Missed entirely | β Extracted from email body |
| Expense receipt emails | β Missed entirely | β Extracted from formatted text |
| Invoice Capture Rate | ~60% | ~95% |
| Manual Data Entry Required | High (40% missed invoices) | Minimal (5% edge cases) |
| Setup & Configuration | Varies | Zero - automatically |
Enterprise-Grade Email Security
Your email content deserves the same security as your financial data. Tailride's email body extraction uses enterprise-grade encryption and privacy protections. We process email bodies to extract invoice data, then immediately discard the content - only structured invoice fields (vendor, amount, date) are retained. Your email content is never stored, never logged, and never used for AI training.
AES-256 Encryption
End-to-end encryption for all data in transit and at rest
OAuth 2.0 Authentication
Secure email access without storing passwords
GDPR Compliant
EU data residency available, full GDPR compliance
CASA Tier 2 Certified
Google-verified Cloud Application Security Assessment
Start Capturing Email Body Invoices Today
Join thousands of businesses who capture 40% more invoices with email body extraction
Frequently Asked Questions
Everything you need to know about email body invoice extraction
How does email body invoice extraction work?
Tailride uses advanced natural language processing (NLP) to read email body text and identify invoice patterns. Our AI extracts vendor names, invoice amounts, dates, invoice numbers, and transaction details from HTML-formatted emails, plain text invoices, and payment receipts - just like it processes PDF attachments. The system analyzes both structured content (HTML emails with clear formatting) and unstructured text (plain email invoices) using machine learning models trained on 2.5M+ real-world invoice emails. It works automatically whenever you receive an email - no configuration required.
Do I need to enable or configure email body extraction?
No. Email body extraction works automatically if you have inbox scanning enabled. There are no settings to adjust, no features to toggle, and no setup process. If Tailride is connected to your email account and scanning your inbox, email body extraction is already active and processing invoices from email text alongside attachments.
What types of email body invoices can you extract?
We extract invoice data from multiple email formats: payment receipt emails (Stripe, PayPal transactions), expense receipt notifications (Uber, Lyft, DoorDash), plain text invoices (contractors, freelancers, small vendors), subscription billing emails (SaaS renewal notifications), HTML-formatted invoices (formatted email receipts), and transaction confirmation emails (platform fees, payment confirmations). If there's invoice or receipt data in the email body - structured or unstructured - our AI will identify and extract it.
Is email body extraction included in all plans or does it cost extra?
Email body extraction is included free in all Tailride plans at no additional cost. Whether you're on the free plan (10 invoices/month), Pro, or Enterprise, email body extraction works automatically alongside attachment scanning. There are no add-on fees, usage charges, or premium tiers required.
How accurate is extraction from unformatted plain text email?
Our AI achieves 99.5% accuracy on structured email content (HTML emails, formatted text with clear patterns) and 97.8% accuracy on completely unformatted plain text invoices. Accuracy improves over time as the system learns your specific vendor formats. Edge cases that fall outside expected patterns are flagged for manual review, ensuring you never miss invoice data due to false negatives.
Does this work with Gmail, Outlook, and other email providers?
Yes. Email body extraction works with Gmail, Google Workspace, Outlook, Microsoft 365, Yahoo, AOL, and any IMAP-enabled email provider. It uses the same secure email connection (OAuth 2.0) as your existing inbox scanning - no additional permissions or separate email access required.
Will email body scanning slow down my invoice processing?
No. Email body analysis happens simultaneously with attachment processing, not sequentially. Most invoices are extracted in under 30 seconds total regardless of whether data is in attachments, email bodies, or both. The AI processes both sources in parallel, so adding email body scanning doesn't increase processing time.
Does Tailride store or read my full email content?
No. We process email bodies to extract invoice-specific data fields, then immediately discard the full email content. Only structured invoice data (vendor name, amount, date, invoice number, line items) is retained in your Tailride account. We don't store full email text, we don't train AI models on your email content, and we don't access emails that don't contain invoice patterns. Your email privacy is protected by design.
What happens if the same invoice appears in both the email body and an attachment?
Our AI detects duplicates automatically and merges the data intelligently. If the same invoice appears in both the email body and an attached PDF, we process it once and use the most complete data source. The system compares vendor, amount, date, and invoice number to identify duplicates, preventing double-entry in your accounting system.
Which SaaS platforms' invoices can you extract from email bodies?
We handle invoice and receipt emails from 100+ platforms including Stripe payment receipts, PayPal transaction emails, subscription billing notifications from Slack, GitHub, Notion, Google Workspace, Microsoft 365, expense receipts from Uber, Lyft, DoorDash, and payment confirmations from Shopify, Square, and advertising platforms (Meta Ads, Google Ads, LinkedIn Ads). Our AI extracts invoice amounts, dates, and transaction details from email notifications and receipt emails automatically.
Can email body extraction process historical emails retroactively?
Yes. Tailride's retroactive bulk scanning feature works with email body extraction. You can scan historical emails from any timeframe -last month, quarter, year, or your entire inbox - and extract inline invoices from past emails. This is particularly valuable when switching from tools that only scanned attachments, allowing you to capture months or years of missed email body invoices.
Does email body extraction work for invoices with line items and tables?
Yes. Our HTML email extraction engine specifically handles multi-row invoices with line items. When vendors send itemized invoices as HTML-formatted emails with tables, our AI extracts each line item separately including descriptions, quantities, unit prices, and line totals - not just the invoice header. This works for both simple receipts and complex itemized billing emails.