🏗️
You juggle multiple active projects
Track material, labor, and equipment costs in one place with project-level visibility.
📁 🔧 For Contractors
Invoice Management
for Contractors
Streamline supplier payments, project expenses, and compliance paperwork. Tailride collects invoices from email and portals, keeps job costs visible, and exports records your accountant can use.
No credit card required
📬 Inbox Scanning🏗️ Project Costs💰 Supplier Workflow📋 Compliance🔗 Integrations
Also works for
⚡
Setup in 40 secondsConnect your inbox and start extracting invoices immediately - no configuration needed.
🔒
CASA Tier 2 CertifiedIndependently audited security - your inbox data is handled to the highest standard.
🌍
GDPR CompliantEU data storage, full compliance, no data sharing with third parties.
🔗
Connects to your stackQuickBooks, Xero, Google Drive, OneDrive, DATEV - wherever your accountant works.
💳
Full refund within 3 daysNot happy? We'll refund you in full - no questions, no hassle.
Running jobs is hard enough without invoice scavenger hunts.
Materials, subs, equipment, and permits generate a steady stream of bills from different senders and formats. When nothing is centralized, project budgets drift and you spend nights sorting PDFs.
Licenses, insurance, and compliance paperwork add another layer—easy to misplace when everything lives in personal inboxes and truck photos.
11 hrs
Average time professionals spend on manual invoice chasing per month
40 sec
Time it takes to connect Tailride and start automating
10 free
Invoices extracted on us - no credit card, no time limit
Is Tailride right for you?
Built for contractors who need
clean books without the office overhead.
💰
Supplier and subcontractor invoices stack up
See payment status, match invoices to bank activity, and keep vendor history in one workflow.
📋
You must stay audit-ready
Organize licenses, permits, insurance, and job documentation so internal checks and audits are painless.
Built for how contractors work
Automated invoice collection
built for contractors.
📬
Scans all your inboxes at once
Connect Gmail, Outlook, and IMAP so supplier and sub invoices do not get stuck in one phone.
🤖
Extracts every invoice format
PDF attachments and body text—Tailride captures both for faster booking.
🌐
Pulls from online portals too
Bring portal-only vendor bills into the same organized library.
🗂️
Project tags and categories
Allocate costs to jobs consistently for estimates, draws, and year-end.
🏦
Payment visibility
Pair extracted invoices with bank activity so nothing slips through unpaid or unrecorded.
🔗
One-click export to accounting
QuickBooks, Xero, Drive, OneDrive, DATEV—or share a workspace with your bookkeeper.
How it works
Up and running in 40 seconds.
1
Connect your inbox
Link Gmail, Outlook, or IMAP. Connect personal and business accounts in one setup.
2
Tailride finds your invoices
AI scans retroactively and going forward, extracting every invoice from attachments and email bodies.
3
Export or share with one click
Send organized invoices to accounting tools or share direct workspace access with your accountant.
The difference
What changes when you
stop doing this manually.
⛔ Without Tailride
- 😩 Scrolling through months of emails to find one invoice
- 📁 A folder of unsorted PDFs with chaotic filenames
- 📧 Forwarding attachments to your accountant one by one
- 🕐 Spending days before tax deadlines reconstructing expenses
- 💸 Missing deductible invoices because you cannot find them in time
✅ With Tailride
- 📬 Every invoice collected automatically when it arrives
- 🗂️ All documents organized, tagged, and searchable
- 🔗 Accountant access without emailing and chasing
- ⚡ Tax prep in minutes - records stay up to date
- ✔️ Deductible expenses captured consistently
Trusted by founders and solopreneurs
They stopped chasing invoices.
You can too.
★★★★★
"Has completely revolutionised capture of incoming invoices. So simple and works a treat right out of the box. I used to spend hours before every tax filing going through emails. Now it's all just there."
Mahne
Founder - Mahne Creative Media
★★★★★
"Absolutely mandatory for fast-growing companies. We've completely eliminated manual work for tax filings - our accountant's the happiest now!"
Ramiro Zandrino
CEO - ucademy.com
★★★★★
"We were forwarding invoices around like it was 2010. Tailride plugged right into our inboxes and gave us proper visibility across the whole team."
Mark Delaney
Head of Finance - Alder Finch
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Frequently asked questions
Frequently asked questions
about invoice management for contractors.
How does Tailride collect contractor invoices?
Connect Gmail, Outlook, or IMAP. Tailride finds invoices in PDF attachments and in email bodies, then extracts them automatically—no manual forwarding.
Can I track supplier and subcontractor bills separately?
Yes. Use categories and tags so vendor types, jobs, or cost buckets stay clear in exports and reports.
Do I need accounting software to use Tailride?
No. Tailride works on its own for collection and organization. It also integrates with QuickBooks, Xero, Google Drive, OneDrive, Google Sheets, and DATEV.
Will Tailride read all my email?
No. Tailride scans for invoices and financial documents only. It does not process unrelated email content. Tailride is CASA Tier 2 certified and GDPR compliant.
How do I share files with my accountant?
Invite them to your workspace or export to Drive, OneDrive, QuickBooks, or Xero in one click.
What happens after the first 10 free invoices?
Your first 10 invoices are free, with no credit card required. After that, you can upgrade to keep automating. If you are not satisfied within 3 days after upgrading, you get a full refund.
Also works for
Stop losing invoices.
Start your free trial today.
Start free today and keep every business expense organized from day one.
No credit card required · 40-second setup · Full refund within 3 days
