📧
Invoices arrive from email and the web
Tailride extracts from connected inboxes and collects from supplier portals so vendors are not a blind spot.
📁 ❤️ For Non-profits
Invoice Management
for Non-profits
Streamline your non-profit's financial operations with automated invoice processing. Stop searching manually for expense invoices and receipts, and keep grant and program records organized without the busywork.
Get started freeNo credit card required
📬 Inbox Scanning🌐 Online Portals🔗 Integrations🤖 AI Processing🔄 Reconciliation
Also works for
⚡
Setup in 40 secondsConnect your inbox and start extracting invoices immediately - no configuration needed.
🔒
CASA Tier 2 CertifiedIndependently audited security - your inbox data is handled to the highest standard.
🌍
GDPR CompliantEU data storage, full compliance, no data sharing with third parties.
🔗
Connects to your stackQuickBooks, Xero, Google Drive, OneDrive, DATEV - wherever your accountant works.
💳
Full refund within 3 daysNot happy? We'll refund you in full - no questions, no hassle.
Non-profit finance should not run on inbox archaeology.
Suppliers, vendors, and contractors invoice to shared mailboxes and portals. Program leads forward PDFs late, and grant-related receipts scatter across personal and org accounts.
Board reporting and grant closeouts stall when documentation is incomplete. Small teams burn nights reconstructing expenses that should have been captured when they happened.
10+ hrs
Typical monthly time non-profit staff lose to manual invoice and receipt chasing
40 sec
Time it takes to connect Tailride and start automating
10 free
Invoices extracted on us - no credit card, no time limit
Is Tailride right for you?
Built for non-profits that need
transparent, export-ready expense records.
📋
Grants need clean documentation
Keep grant-related invoices organized and easy to export when donors or auditors ask.
🤝
You work with volunteers, bookkeepers, or CPAs
Share a single workspace or export structured files instead of endless email threads.
Built for how non-profits work
Automated invoice collection
built for non-profits.
📬
Email extraction across accounts
Connect Gmail, Outlook, or IMAP. Tailride pulls invoices from attachments and bodies automatically.
🌐
Portal collection where vendors require it
Bring web-posted invoices into the same organized library as email.
🗂️
Program and grant-friendly structure
Tag expenses so program, admin, and fundraising costs stay distinguishable.
🏦
Bank reconciliation support
Keep invoices aligned with bank activity for cleaner month-end and reviews.
📤
Export-ready documentation
Package records for accountants, auditors, or board finance committees in one flow.
🔗
Cloud handoff to finance partners
Send organized invoices to QuickBooks, Xero, Google Drive, OneDrive, or DATEV - or invite your bookkeeper.
How it works
Up and running in 40 seconds.
1
Connect your inbox
Link Gmail, Outlook, or IMAP. Connect personal and business accounts in one setup.
2
Tailride finds your invoices
AI scans retroactively and going forward, extracting every invoice from attachments and email bodies.
3
Export or share with one click
Send organized invoices to accounting tools or share direct workspace access with your accountant.
The difference
What changes when you
stop doing this manually.
⛔ Without Tailride
- 😩 Scrolling through months of emails to find one invoice
- 📁 A folder of unsorted PDFs with chaotic filenames
- 📧 Forwarding attachments to your accountant one by one
- 🕐 Spending days before tax deadlines reconstructing expenses
- 💸 Missing deductible invoices because you cannot find them in time
✅ With Tailride
- 📬 Every invoice collected automatically when it arrives
- 🗂️ All documents organized, tagged, and searchable
- 🔗 Accountant access without emailing and chasing
- ⚡ Tax prep in minutes - records stay up to date
- ✔️ Deductible expenses captured consistently
Trusted by non-profit teams and finance leads
They stopped chasing invoices.
You can too.
★★★★★
"Has completely revolutionised capture of incoming invoices. So simple and works a treat right out of the box. I used to spend hours before every tax filing going through emails. Now it's all just there."
Mahne
Founder - Mahne Creative Media
★★★★★
"Absolutely mandatory for fast-growing companies. We've completely eliminated manual work for tax filings - our accountant's the happiest now!"
Ramiro Zandrino
CEO - ucademy.com
★★★★★
"We were forwarding invoices around like it was 2010. Tailride plugged right into our inboxes and gave us proper visibility across the whole team."
Mark Delaney
Head of Finance - Alder Finch
Popular Integrations
Connect your favourite tools
Frequently asked questions
Frequently asked questions
about invoice management for non-profits.
How does Tailride collect invoices for our organization?
Tailride connects to Gmail, Outlook, or IMAP and extracts invoices from attachments and email bodies. It can also collect from supported supplier web portals.
Can we organize expenses by program or grant?
Yes. Use tags and categories so program, grant, and overhead spend stay clear for internal reporting and external documentation.
Do we need accounting software to use Tailride?
No. Tailride works on its own for collection and organization. If you use accounting tools, it integrates with QuickBooks, Xero, Google Drive, OneDrive, Google Sheets, and DATEV.
Will Tailride read all our email?
No. Tailride scans for invoices and financial documents only. It does not process unrelated email content. Tailride is CASA Tier 2 certified and GDPR compliant.
How do we share invoices with our bookkeeper or auditor?
Invite them to your Tailride workspace or export invoices to Drive, OneDrive, QuickBooks, or Xero in one click.
What happens after the first 10 free invoices?
Your first 10 invoices are free, with no credit card required. After that, you can upgrade to keep automating. If you are not satisfied within 3 days after upgrading, you get a full refund.
Also works for
Stop losing invoices.
Start your free trial today.
Start free today and keep every non-profit expense organized from day one.
Get started freeNo credit card required · 40-second setup · Full refund within 3 days