Stop logging into vendor portals. We do it for you.
Our expert team manually retrieves invoices from all your vendor portals and uploads them directly to Tailride. No more logging in, no more searching, no more missing invoices.
Done-For-You Service
The Problem
Portal fatigue is killing your productivity
Every month, the same exhausting ritual
“I spent 3 hours yesterday just logging into different portals to download invoices. AWS, Google Cloud, Adobe, Salesforce... It never ends.”— Every Founder, Every Week
Every business with multiple vendors faces the same monthly nightmare. You know the drill: hunting through dozens of vendor portals, trying to remember login credentials, navigating different interfaces, and manually downloading invoices one by one.
- Logging into 10-50+ different vendor portals monthly
- Dealing with password resets, 2FA, and changing portal interfaces
- Missing invoices because you forgot to check certain portals
- Downloading files one by one and organizing them manually
Time Cost
Finance teams spend 5-15 hours monthly just on portal management. That’s time that could be spent on strategic analysis and business growth.
Accuracy Risk
Manual portal hunting leads to missed invoices, delayed payments, accounting discrepancies, and frustrated vendors waiting for payment.
The Automation Gap
Why technology isn’t ready for 100% automation
Current limitations require human expertise
We’ve tested every automation tool on the market. They all fail when portals change their interfaces, implement new security measures, or require human judgment for edge cases.
While AI and automation have revolutionized many business processes, portal extraction remains a challenge that requires human intelligence. Here’s why purely automated solutions consistently fail to achieve reliable results:
Constantly Changing Interfaces
Vendor portals update their layouts, navigation, and structure regularly. Automated scrapers break when a single element moves or gets renamed, requiring constant maintenance and updates.
Advanced Bot Detection
Modern portals employ sophisticated anti-bot measures: CAPTCHAs, behavioral analysis, rate limiting, and device fingerprinting. These systems are specifically designed to block automated access.
Complex Authentication
Multi-factor authentication, single sign-on systems, temporary tokens, and session management create authentication challenges that automated systems struggle to handle reliably.
Human Judgment Required
Portal structures vary wildly between vendors. Finding the correct section, handling errors, dealing with maintenance pages, and adapting to unique workflows requires human intelligence and problem-solving.
The Reliability Problem
* Based on internal testing of leading automation platforms and customer feedback from failed implementations
What Happens When Automation Fails
- Silent failures - systems appear to work but miss invoices
- Constant technical maintenance and troubleshooting
- Incomplete financial records and compliance issues
- More work than doing it manually
Why Human Intelligence Works
- Adapts instantly to interface changes
- Handles complex authentication flows naturally
- Recognizes and solves unexpected problems
- Provides 100% reliability you can depend on
The Solution
Human experts handle your portals
Professional, secure, and comprehensive
Our team becomes your dedicated portal management specialists. We handle everything so you don’t have to.
Complete Portal Coverage
AWS, Google Cloud, Microsoft Azure, Adobe, Salesforce, QuickBooks, Xero, Stripe, and hundreds more. If it has a portal, we can access it.
Professional Security Standards
Enterprise-grade security protocols, secure credential management, audit trails, and compliance with data protection regulations.
Seamless Integration
Invoices are extracted, processed with AI, and uploaded directly to your Tailride account with all metadata intact.
Monthly Reporting
Detailed reports showing what was collected from each portal, ensuring transparency and complete coverage.
How Our Process Works
1. Onboarding
Secure credential collection and portal access setup
2. Portal Access
Our team logs into all your vendor portals
3. Invoice Collection
Download and organize all available invoices
4. Processing
Upload to Tailride with AI extraction
The Benefits
Transform your invoice workflow
Immediate impact on your business operations
Reclaim 10-15 Hours Monthly
Stop spending hours navigating vendor portals. Your finance team can focus on strategic analysis, cash flow planning, and business growth initiatives.
100% Invoice Coverage
Never miss another invoice. Our systematic approach ensures every portal is checked and every invoice is captured, eliminating gaps in your financial records.
Enterprise Security
Bank-level security protocols protect your credentials. Encrypted storage, secure access methods, and comprehensive audit trails for complete peace of mind.
Scalable Growth
Add new vendors and portals without any setup overhead. Our team adapts to your changing business needs automatically.
Return on Investment
* Based on average finance team hourly rates, this service typically pays for itself within the first month
Implementation
Simple setup, immediate results
Professional onboarding in 24 hours
Initial Consultation (Day 1)
- • Secure portal inventory and credential collection
- • Custom security protocols setup for your organization
- • Access testing and verification for all identified portals
First Extraction Run (Day 2-3)
- • Complete historical invoice collection from all portals
- • AI processing and data extraction for each document
- • Upload to Tailride with proper categorization and metadata
Ongoing Operations (Ongoing)
- • Weekly monitoring and collection from all configured portals
- • Weekly comprehensive reports on extraction activities
- • Quarterly review and optimization of portal coverage
Continuous Improvement
- • New portal integration as your business grows
- • Process optimization based on your feedback
- • Dedicated support for any portal-related challenges
Security & Compliance
All credential handling follows GDPR standards. Encrypted storage, multi-factor authentication, regular security audits, and complete audit trails ensure your data remains secure throughout the process.
Pricing
Simple, transparent pricing
One flat fee covers everything
No setup fees • Cancel anytime • 30-day money-back guarantee
Frequently Asked Questions
Everything you need to know
Common questions about our portal extraction service
Still have questions?
Our team is here to help you understand how portal extraction can work for your business.
Contact us directlyReady to eliminate portal fatigue forever?
Join the growing number of businesses that have freed their finance teams from manual portal management. Start your portal extraction service today.