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You manage multiple grants and vendors
Tailride centralizes supplier invoices across funding sources with consistent categorization and export-ready records.
📁 🔬 For Researchers
Invoice Management
for Researchers
Simplify research expense documentation with automated invoice processing. Keep grant-related costs organized while focusing on your research.
Get started freeNo credit card required
📬 Inbox Scanning🌐 Portals🔗 Integrations🤖 AI Processing🔄 Reconciliation
Also works for
⚡
Setup in 40 secondsConnect your inbox and start extracting invoices immediately - no configuration needed.
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CASA Tier 2 CertifiedIndependently audited security - your inbox data is handled to the highest standard.
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GDPR CompliantEU data storage, full compliance, no data sharing with third parties.
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Connects to your stackQuickBooks, Xero, Google Drive, OneDrive, DATEV - wherever your accountant works.
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Full refund within 3 daysNot happy? We'll refund you in full - no questions, no hassle.
Grant invoice management should not cost you this many hours.
You balance multiple funding sources, vendors, and procurement paths - each with its own invoices, portals, and reporting expectations. Equipment, supplies, and services arrive as PDFs, portal downloads, or email threads.
When reporting or audits approach, you waste hours assembling documentation. Incomplete records slow finance, stress compliance, and pull you away from the work that actually advances your research.
11 hrs
Average time research teams spend on manual invoice admin per month
40 sec
Time it takes to connect Tailride and start automating
10 free
Invoices extracted on us - no credit card, no time limit
Is Tailride right for you?
Built for researchers who are
done with grant paperwork chaos.
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Compliance and reporting are always looming
Keep documentation consistent for reviews and audits - with bank-matching support and structured spend history.
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Procurement spans equipment and supplies
Organize purchase invoices, vendors, and equipment-related documents without manual folder triage.
Built for how research teams work
Automated invoice collection
built for researchers.
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Scans all your inboxes at once
Connect Gmail, Outlook, and IMAP. Capture lab, department, and shared mailboxes in one workflow.
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Extracts every invoice format
PDF attachments and inline receipts - Tailride extracts fields accurately so records stay consistent.
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Pulls from online portals too
Where procurement or vendors use portals, Tailride can collect documents alongside email-based invoices.
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Grant-aware organization
Tag by fund, vendor, category, or project. Tailride applies rules so reporting handoffs stay clean.
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Multi-currency support
International collaborators and suppliers - keep currencies organized in one structured dashboard.
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One-click export to finance
Send invoices to QuickBooks, Xero, Google Drive, OneDrive, or DATEV - or invite your finance contact directly.
How it works
Up and running in 40 seconds.
1
Connect your inbox
Link Gmail, Outlook, or IMAP. Connect personal and business accounts in one setup.
2
Tailride finds your invoices
AI scans retroactively and going forward, extracting every invoice from attachments and email bodies.
3
Export or share with one click
Send organized invoices to accounting tools or share direct workspace access with your accountant.
The difference
What changes when you
stop doing this manually.
⛔ Without Tailride
- 😩 Scrolling through months of emails to find one invoice
- 📁 A folder of unsorted PDFs with chaotic filenames
- 📧 Forwarding attachments to your accountant one by one
- 🕐 Spending days before tax deadlines reconstructing expenses
- 💸 Missing deductible invoices because you cannot find them in time
✅ With Tailride
- 📬 Every invoice collected automatically when it arrives
- 🗂️ All documents organized, tagged, and searchable
- 🔗 Accountant access without emailing and chasing
- ⚡ Tax prep in minutes - records stay up to date
- ✔️ Deductible expenses captured consistently
Trusted by founders and solopreneurs
They stopped chasing invoices.
You can too.
★★★★★
"Has completely revolutionised capture of incoming invoices. So simple and works a treat right out of the box. I used to spend hours before every tax filing going through emails. Now it's all just there."
Mahne
Founder - Mahne Creative Media
★★★★★
"Absolutely mandatory for fast-growing companies. We've completely eliminated manual work for tax filings - our accountant's the happiest now!"
Ramiro Zandrino
CEO - ucademy.com
★★★★★
"We were forwarding invoices around like it was 2010. Tailride plugged right into our inboxes and gave us proper visibility across the whole team."
Mark Delaney
Head of Finance - Alder Finch
Popular Integrations
Connect your favourite tools
Frequently asked questions
Frequently asked questions
about invoice management for researchers.
How does Tailride collect invoices from my email?
Tailride connects natively to Gmail, Outlook, or IMAP. It scans invoices in PDF attachments and in the email body, then extracts them automatically. No forwarding and no manual uploads.
Can Tailride support grant-specific expense tracking?
Yes. You can organize invoices with tags and categories that map to how you report grant spend, keeping vendor and category structure consistent.
Do I need accounting software to use Tailride?
No. Tailride works on its own for collection and organization. If you use accounting tools, it integrates with QuickBooks, Xero, Google Drive, OneDrive, Google Sheets, and DATEV.
Will Tailride read all my personal emails?
No. Tailride scans for invoices and financial documents only. It does not process unrelated email content. Tailride is CASA Tier 2 certified and GDPR compliant.
How do I share invoices with finance or my institution?
Invite collaborators to your Tailride workspace or export invoices to Drive, OneDrive, QuickBooks, or Xero in one click.
What happens after the first 10 free invoices?
Your first 10 invoices are free, with no credit card required. After that, you can upgrade to keep automating. If you are not satisfied within 3 days after upgrading, you get a full refund.
Also works for
Stop losing invoices.
Start your free trial today.
Start free today and keep every business expense organized from day one.
Get started freeNo credit card required · 40-second setup · Full refund within 3 days