Xero Bill Creator
Create bills in Xero from your invoices, with the original PDF attached and every line coded to your chart of accounts. Push selected invoices with one click or turn on Automatic export.
Xero Integration Features
Full integration with Xero accounting
Manual Push to Xero
Push invoices to Xero as bills with a single click whenever you are ready
Full Bill Creation
Creates detailed bills with line items, tax information, and proper categorization
Expense Tracking
Track expenses and assign them to your Xero chart of accounts
Automatic Export
Optional: invoices are exported on their own as soon as every line has an account
Contact Management
Match existing supplier contacts or create new ones in Xero
Secure Integration
OAuth secure connection - we never store your Xero credentials
What Gets Synced to Xero?
Comprehensive data mapping for Xero
Bills & Expenses
Create detailed bills with full vendor information
Line Item Details
Sync individual line items with descriptions and amounts
Tax Information
Properly map VAT, GST, and other tax types
Contact Management
Match existing contacts or create new ones
Chart of Accounts
Each line coded to an account from your chart of accounts
Credit Notes
Credit notes are created as supplier credit notes in Xero, not as new bills
Attachments
Attach original invoice PDFs to Xero bills
Multi-Currency
Keep the invoice's currency, or convert at the issue-date rate
How Xero Sync Works
Six simple steps to automate your Xero workflow
Connect Xero
Securely connect your Xero account with OAuth
Configure Mapping
Set up account and tax code mapping rules
Process Invoices
Invoices are processed and extracted by AI, ready for your review
Review & Categorize
Review extracted data and select the correct categories and accounts
Push to Xero
Push invoices to Xero as bills with one click, or let Automatic export send them once coded
Track in Xero
Monitor due dates and track payment status in Xero
Data Mapping
How invoice data maps to Xero fields
| Invoice Field | Mapping Logic | Xero Field |
|---|---|---|
| Vendor Information | Matches by tax number, email or name, or creates a new contact | Contact |
| Expense Categories | Map expenses to your Xero chart of accounts | Account Code |
| Tax Types | Maps VAT, GST, and other tax codes | Tax Type |
| Line Items | Each invoice line becomes a separate bill line item | Bill Line Items |
| Due Dates | Taken from the invoice, or the invoice date if none is printed | Due Date Field |
| File Attachments | Attach original invoice PDF to bill entry | File Attachment |
Less Manual Data Entry in Xero
Bills arrive in Xero with the supplier, line items, tax and the original PDF attached
Connect Xero in a Few Clicks
Join 2,800+ businesses that use Tailride to collect and read their invoices
Frequently Asked Questions
Everything you need to know about Xero integration
How does the Xero integration work?
Once connected, you can manually push any processed invoice to Xero as a bill. You review and select the correct categories before syncing. All details are included: contact info, line items, taxes, due dates, and the original invoice PDF as an attachment.
Is the sync automatic or manual?
Both. By default you choose which invoices to push to Xero and when, up to 500 at a time. If you turn on Automatic export, an invoice is sent to Xero as soon as every line has an account; invoices with uncoded lines stay in Tailride for review.
How are contacts handled in Xero?
Tailride matches each invoice to an existing contact in your Xero by tax number, then email address, then name. If it finds one, it only fills in a missing email or tax number and changes nothing else. If there is no match, it creates a new contact from the invoice details.
Can I customize how expenses are categorized?
Yes. Each line is coded to an account and tax code from your Xero chart of accounts. Tailride suggests codes learned from how you have coded before, and you can change any of them before exporting.
What about multi-currency invoices?
If multi-currency is enabled in Xero, the bill keeps the invoice's original currency. If it isn't, you can turn on conversion to your base currency at the exchange rate of the invoice's issue date.
Are invoice attachments synced to Xero?
Yes! The original invoice PDF is attached to the corresponding bill in Xero. This ensures you have the source document available for audits and reference.
How fast is the sync process?
The bill is created as soon as you push the invoice, or, with Automatic export on, as soon as every line is coded.
What if there's an error during sync?
If a sync fails (due to missing contact info, account mapping issues, etc.), you'll be notified and can fix the issue and retry. Failed items are queued for manual review and correction.
Is my data secure?
Yes. We use Xero's official OAuth 2.0 authentication, never store your credentials, and all data transmission is encrypted. You can revoke access at any time from your Xero account.
Are there any limitations?
Tailride only creates new bills and credit notes in Xero. It doesn't edit or delete bills that are already there.
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