Xero Bill Creator
Automatically create and sync bills in Xero. Attach PDFs, map chart of accounts, and automate expense management with secure OAuth integration.
Powerful Xero Integration
Everything you need for seamless Xero bill processing
Manual Push to Xero
Push invoices to Xero as bills with a single click whenever you're ready
Full Bill Creation
Creates detailed bills with line items, tax information, and proper categorization
Expense Tracking
Track expenses and assign them to your Xero chart of accounts
Due Date Management
Set payment due dates and track outstanding payables
Contact Management
Auto-create or update vendor contacts in Xero
Secure Integration
OAuth secure connection - we never store your Xero credentials
What Gets Synced to Xero?
Comprehensive data mapping for complete accounting records
Bills & Expenses
Create detailed bills with full vendor information
Line Item Details
Sync individual line items with descriptions and amounts
Tax Information
Properly map VAT, GST, and other tax types
Contact Management
Auto-create or update vendor contacts
Chart of Accounts
Map to appropriate expense accounts automatically
Payment Terms
Set net 30, net 60, or custom payment terms
Attachments
Attach original invoice PDFs to Xero bills
Multi-Currency
Handle invoices in different currencies with conversion
How Xero Sync Works
Six simple steps to automate your Xero workflow
Connect Xero
Securely connect your Xero account with OAuth
Configure Mapping
Set up account and tax code mapping rules
Process Invoices
Invoices are processed and extracted by AI, ready for your review
Review & Categorize
Review extracted data and select the correct categories and accounts
Push to Xero
Manually push invoices to Xero as bills with one click
Track in Xero
Monitor due dates and track payment status in Xero
Data Mapping & Field Synchronization
How invoice data maps to Xero fields
| Invoice Field | Mapping Logic | Xero Field |
|---|---|---|
| Vendor Information | Auto-creates or updates contacts by name/email | Contact |
| Expense Categories | Map expenses to your Xero chart of accounts | Account Code |
| Tax Types | Maps VAT, GST, and other tax codes | Tax Type |
| Payment Terms | Extracts and sets net 30, net 60, or custom terms | Due Date |
| Line Items | Each invoice line becomes a separate bill line item | Bill Line Items |
| Attachments | Attach original invoice PDF to bill entry | File Attachment |
| Currency Handling | Converts to Xero base currency, records original currency | Amount/Currency |
Save 15+ Hours Per Month on Data Entry
Eliminate manual Xero data entry forever
Connect Xero in Under 2 Minutes
Join businesses who have automated their Xero workflow
Frequently Asked Questions
Everything you need to know about Xero integration
How does the Xero integration work?
Once connected, you can manually push any processed invoice to Xero as a bill. You review and select the correct categories before syncing. All details are included: contact info, line items, taxes, due dates, and the original invoice PDF as an attachment.
Is the sync automatic or manual?
Sync is manual for full control. After processing, you choose which invoices to push to Xero and when.
How are contacts handled in Xero?
The system first tries to match invoices to existing contacts in your Xero by name or email. If no match is found, it automatically creates a new contact profile with all the extracted information from the invoice.
Can I customize how expenses are categorized?
Yes! You select the appropriate categories and accounts for each invoice before syncing. You can also set up mapping rules for convenience.
What about multi-currency invoices?
The tool handles multi-currency invoices. It converts foreign currency amounts to your Xero base currency using real-time exchange rates, and records both the original and converted amounts.
Are invoice attachments synced to Xero?
Yes! The original invoice PDF is attached to the corresponding bill in Xero. This ensures you have the source document available for audits and reference.
How fast is the sync process?
Sync occurs as soon as you manually push an invoice. The process is typically completed within a few seconds.
What if there's an error during sync?
If a sync fails (due to missing contact info, account mapping issues, etc.), you'll be notified and can fix the issue and retry. Failed items are queued for manual review and correction.
Is my data secure?
Yes. We use Xero's official OAuth 2.0 authentication, never store your credentials, and all data transmission is encrypted. You can revoke access at any time from your Xero account.
Are there any limitations?
Currently, only new invoices are synced to Xero. We can't modify or delete existing Xero data, and historical data is not synced automatically. Beta slots may be limited.
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